This tutorial explains how to create a single elimination tournament schedule. The tool gives you control over who is playing, where they will play and at what time.
Other Scheduling Tutorials:
The first thing you’ll want to do is head to to the ‘Schedules’ tab at the top of the page. Once you’re on the page, look for the big green button and select ‘New Schedule’ in the upper right hand corner.
After clicking the green New Schedule button, you’ll be prompted to choose a type of schedule where you should select Tournament Bracketing.
Step 1 - Schedule Information
This is where you’ll start creating your tournament and fill-in some of the basic information about the schedule.
You’ll be asked to create a Schedule Name, Select Program, Activity Type, and Division. All of this information will correspond with any Programs and Divisions you have previously created. If you haven’t created them yet, they won’t show up here. The final step is adding your divisions to the ‘Allocated’ list (you can even add multiple divisions in one schedule!).
Use the "Enable tournament notification reminders" feature to automatically send the appropriate participants/parents/volunteers event reminder emails two days before the scheduled event.
Add email addresses to the "Additional Recipients for Schedule Notifications" field to bcc the specified email on all Schedule Update emails. This is useful for referees or other field staff who'll need to be aware of scheduling changes.
Next, you’ll choose a Tournament Type and the Rank Order. You can create the first round of the tournament ranking either by the team's most recent rank in the posted standings OR by random. You can also manually change the rankings on the next step.
Here you can set the schedule date and times. Start by setting a tournament start date and then choose which days and time periods you would like the games to be played.
The final part of Step 1 is choosing tournament details like game duration, time between games, and time between rounds. Once you’re done, click Save and Continue and you’re off to Step 2!
Step 2 - Tournament Teams
In this step, you’ll decide which teams to include in the tournament. You’ll choose (allocate) teams from the programs/divisions you added in Step 1.
You can also add any external team here that you would like to be included in the schedule. Once a team is allocated you can change the ranking as needed. When you’re done adding teams, click the Save and Continue button.
Step 3 - Manage Locations and Fields
This is where you can add your locations and list the fields that are available for play. Just click the 'New Location’ button on the lower right side and fill-in the site information.
After you’ve added the location, click the ‘+Add/Edit Fields’ button between ‘Status’ and ‘Manage Locations’ to add the specific fields that are available for this tournament. Click Save and Continue to move on to Step 4.
Step 4 - Select Fields
Now choose which specific fields you want the games to be played on. Simply select the location and then allocate the fields you wish to use from the ‘Available Fields’ list.
The scheduling tool will automatically notify you which fields are completely available for the dates and time set in Step 1 and which fields are in use for some of the dates and times set in Step 1.
Once complete, click Save & Continue.
Step 5 - Schedule Blackout Dates
If there are specific dates and times that fields or teams are unavailable, you can accommodate them automatically in the scheduling process. You can set blackout dates at the location, field or team level.
Simply click on the ‘Add New Blackout’ button next to the location, field, or team that you would like to change and add your date/time preferences.
Step 6 - Tournament Overview
Take a quick look and make sure all of your tournament details are correct. You can jump back to any step or click the “Edit” button to make adjustments.
Step 7 - Edit Matches
Once the tournament has been generated, you can make any final changes that are needed. To edit a specific match, click on the pencil icon. To swap two matches, click on the Swap button and then click the swap icon on any two matches. This will then swap the game date, times, and location, but not the match-up of teams.
Need to contact a coach quickly about a change while on this step? Simply view their information from the new 'Team Info' drop down.
If you would like to check field availability before changing a game, click on the green ‘Check Field Availability’ button on the upper right hand side. You can even drill down to field availability and see what’s open for the entire week.
Step 8 - Tournament Preview
After making final edits, you can finalize the tournament. From this step, you can export the schedule to your computer, or post to the team page. You can also email the schedule to coaches, division managers, or any other collaborator before officially posting.
Click Save & Finish and you’re all set! Now you’ll be able to see this tournament on our Calendar feature along with all your other schedules. You can edit it from the calendar or by clicking on “Edit” from the schedules landing page.