State/NGB Platform - Player/Team Staff Smart Matching

During Player and Team Staff Division registration in the Club Platform, registration information is Smart Matched* in real-time to locate matching records in the State/NGB Platform. This provides value to parents and staff registering by checking if requirements (photos/ birth certificates) have already been satisfied in the State/NGB Platform.


After completing Step 1 of the Registration Wizard,  Step 2 will populate the additional player registration questions required by your State/NGB. If photos/birth certificate questions are present, the Administrator has the ability to adjust the Require/Not Require** setting for those documents.

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Step 4 of the Registration Wizard directs Administrators through a similar process for Team Staff; the State/NGB specific questions and optional certificates will automatically populate, and the Administrator will have the ability adjust the Require/Not Require** setting for those documents.

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**Editing the "Required" field gives Players/Team Staff the opportunity to bypass uploading their documentation at the time of registration. If the Player/Team Staff does not satisfy the documentation requirement by the time of Team Submission, the team and/or Player/Team Staff will be non-compliant.


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During Player/Team Staff Registration, the registrant's information is Smart Matched* once a Division has been selected.

  • If a Player has photos or certificates present in the State/NGB Platform (from either a previous season or a manual upload by an Admin), the respective field will be disabled and the participant will be allowed to continue the registration process.


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  • If the Player does not have photos or certificates in the State/NGB Platform, they will be asked to upload the document at the time of registration. If the field is required, the participant will not be able to complete registration until the requirement is fulfilled. If the field is NOT required, the participant will be allowed to complete registration and upload the document at a later time.

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  • If the Team Staff user already exists in the State/NGB Platform, their Risk Status will appear and satisfied State/NGB requirements will be indicated as such.

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  •  If the Team Staff has NOT already satisfied the State/NGB requirements for either of these fields, they will be asked to upload the document at the time of registration. If the field is required, the Team Staff will not be able to complete registration until the requirement is fulfilled. If the field is NOT required, the user will be allowed to complete registration and upload the document at a later time.

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* Player/Team Staff information is Smart Matched based on the following fields:

  • First Name
  • Last Name
  • Date of Birth
  • Address
  • Gender
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